AI month-end close and report for small businessThe month, on one page.
Numbers, changes, what to watch.
Once your bookkeeper has closed the month, your AI assistant writes the summary from your books in the same format every time: the headline numbers, what changed and why, plus what to watch next month. It states the period and the source for every number.
Export the P&L. Export last month too. Build the comparison. Run the aging report. Check budget vs actual. Write the commentary. Format it for the owner. Or just ask.
Write last month's month-end summary.
Your assistant pulls the P&L for the month against last month and last year, revenue by product, customer or channel, where the money went and margin by product using your definition. It adds who owes you, bills coming up and spending against budget, writes it up in your month-end format and flags anything unusual, like a duplicate bill or a spending spike, for a person to look at.
A summary you can forward, with the sources shown.
Every number states its period and source, and estimates are labelled. Anything that looks odd is flagged, not fixed: your assistant reads the books and never changes them. Owner update turns the summary into a one-page note for owners or investors.
What a good month-end summary covers. Four parts, one page.
A month-end summary isn’t the close itself. The close is your bookkeeper reconciling accounts and getting the books right. The summary comes after: the page that tells the owner what happened. A good one has four parts.
- 01 Headline numbers
Revenue, gross margin, net profit and cash at month end, each against last month and the same month last year.
- 02 What changed, and why
The three or four biggest moves, each with a plain reason: a big order, a price change, a one-off bill.
- 03 What to watch
Customers who are late paying, bills due soon, lines running over budget and anything unusual worth a second look.
- 04 How it was put together
The period, the source and which numbers are estimates. If the books aren’t closed yet, say so at the top.
Your assistant follows this shape. Your bookkeeper still does the close.
The close itself stays with your bookkeeper.
Reconciling and adjusting
Matching accounts, fixing categories and posting adjustments is your bookkeeper's work. Your assistant only reads the books.
The real reason
It can show that shipping costs went up. Knowing it was the new warehouse is something a person adds.
Tax and advice
It gives no tax or legal advice. The summary is a report, not a recommendation.
Your rules, written down. Then followed every time.
Set up for you as part of the Finance package, typically in one to two weeks. No technical staff needed: one person who knows how the work flows, plus logins to your apps.
What your assistant learns
Rules we write down with you
Shortcut · for this job
Use Month-end summary once the month is closed. Owner update turns it into a one-page note for owners or investors.
Works with
App names are trademarks of their owners. Figure Hawk is not affiliated with or endorsed by them.
Can AI do the month-end close for a small business?
Not the close itself, and we don’t set it up to. Reconciling accounts and posting adjustments need a bookkeeper’s judgment, and your assistant never changes your books. It helps with everything after: pulling the numbers, comparing periods, spotting oddities and writing the summary.
What should a month-end report include?
Headline numbers against last month and last year, the biggest changes with a plain reason for each, plus what to watch: late payers, bills due, budget overruns and anything unusual. State the period and source, label estimates and keep it to one page.
Does it work before the books are closed?
Yes, and it says so. Ask mid-month and your assistant states the period it used and labels anything that may still change as an estimate. A mid-month look is useful for spotting problems early; the full summary waits for the close.